Updated
For Louisville projects supplying furniture to an event at the Kentucky International Convention Center, the receiving plan is as important as the room layout. KICC's published space information and event guide let a buyer resolve elevator access, shipment timing, and the division of work before placing an order.
Check the Hall A elevator route before choosing large pieces
KICC identifies Hall A as accessible by elevator from the Third Street Loading Dock, while attendee access uses the South Pre-function Upper Concourse. Its Small Exhibit Hall page also presents different capacities for round-table, classroom, and theater arrangements. The visitor route therefore does not describe the path a furniture shipment will take.
If that hall is part of the event, give the venue the packed dimensions of the largest tabletop, lounge piece, and loaded cart. Confirm the assigned elevator and every doorway along the route before choosing one-piece items. Request assembly instructions if a piece can be moved in sections, and identify where that assembly can happen without using the attendee concourse as a workshop.
- Have the Event Manager confirm the route and handling limits against the largest packaged item, not just the finished furniture size.
Make the contracted move-in date part of the purchase order
KICC's event guide says it does not accept advance freight before the contracted move-in date. Shipments after that date are addressed to the show contractor, and cash-on-delivery shipments are not accepted. Freight is loaded and unloaded at the loading dock, with indoor vehicle use and storage subject to venue authorization.
Separate arrival in Louisville from acceptance at KICC in the delivery instructions. Name the show contractor, event, receiving contact, and agreed delivery window. If production finishes early, arrange an actual holding location with the responsible logistics provider rather than directing the carrier to the venue. Confirm who receives cartons, checks counts, removes packaging, and handles the final move to the event space.
- Obtain the contractor's receiving instructions before the supplier releases the shipment.
Order against the event arrangement, not a headline capacity
KICC's planning checklist includes preliminary floor plans and revised plans for review with the Event Manager and compliance staff. The Small Exhibit Hall's published capacities vary with the seating format, illustrating why a room's maximum figure is not a furniture order.
Build the event inventory from the intended use of the hall: audience seating, demonstration areas, hospitality tables, and furniture held in reserve. Mark the dimensions of pieces brought in by outside providers and keep an approved revision for installation. For a reusable inventory, compare the same chairs and tables in the next likely setup before committing to a format that works only for this event.
- Reconcile the approved drawing, outside-provider schedule, and delivered count before signing the installation brief.
Local sources
- Small Exhibit Hall
Kentucky International Convention Center
- Event Planning Guide, Spring 2025
Kentucky International Convention Center / Kentucky Venues